NOTE ON THE PROCESSING OF PERSONAL DATA
Pursuant to art. 13 EU Regulation n. 679/2016 (“GDPR”) and Legislative Decree 196/2003 (Privacy Code) as amended by Legislative Decree 101/2018

ABOUT US

Fondazione Università Ca’ Foscari with headquarters in Venice (Italy), Ca’ Dolfin, Calle Larga Foscari, Dorsoduro 3859/A, CAP 30123 (hereinafter “Fondazione”), in carrying out its business, pays the utmost attention to safety and to the confidentiality of the personal data of its users.

Hereinafter, Fondazione is the controller of the processing of personal data collected on this website www.edizionicafoscari.unive.it (hereinafter the “Site”).

WHICH PERSONAL DATA REGARDING YOU CAN BE COLLECTED
The following categories of personal data concerning you may be collected (the term “personal data” means all the categories listed below, jointly considered):
  • Contact data – Name, Surname, email address;
  • Personal Area data – information entered voluntarily to enrich the personal profile (such as title, initials, country of origin and affiliation, department, field of expertise);
  • Login data – information relating to email address, password and role to allow access to the reserved area of the Site;
  • Other personal data – any further personal data entered in the emails sent to us.
HOW YOUR PERSONAL DATA ARE COLLECTED

Fondazione collects and processes your Personal Data in the following circumstances:

  • if you contact us for more information using the contact details indicated in the “Contacts and Administration” section of the “Who we are” page or if you use the “Contacts” form within each area of our editorial catalogue to send publication proposals to the scientific boards;
  • if you log into the reserved area of the site if you are an Administrator, Author, Editor, Project Editor or Reviewer.

If you provide personal data on behalf of someone else, you must first ensure that the interested parties have read this Privacy Policy.

Please help us keep your personal data up to date by informing us of any changes.

FOR WHAT PURPOSES YOUR PERSONAL DATA MAY BE USED AND ON THE BASIS OF WHICH LEGAL CONDITION

The processing of personal data must be legitimized by one of the legal conditions laid down by current legislation on the protection of personal data as described below.

a) Management of feedback on request for information or publication proposals

Fondazione will process your contact data, other personal data as well as – in the event that the request is made through the reserved area – the personal area data, to allow you to receive our feedback regarding your requests for information or publication proposals.

Prerequisite for the processing: execution of a contract or pre-contractual measures.

The provision of data is mandatory to manage your request; otherwise, we will not be able to comply with it.

b) Access to the reserved area of the Site

If you are an Administrator, Author, Editor, Project Editor or Reviewer, you can use the Login and Personal Area Data to access your reserved area of the Site. It is specified that the credentials for accessing the Site are created by the interested party itself, on the first login.

Prerequisite for the processing: execution of a contract or pre-contractual measures.

The provision of data is mandatory to manage your request; otherwise, we will not be able to comply with it.

c) Defense of rights during judicial, administrative or extrajudicial proceedings, and in the context of disputes arising in relation to the services / activities offered

Fondazione may process your personal data to defend its rights or act or even make claims against you or third parties.

Prerequisite for the processing: Fondazione’s legitimate interest in the protection of its rights.

d) Purposes related to the obligations established by laws, regulations or community legislation, by provisions / requests of authorities legitimated to this by law and / or by supervisory and control bodies

Fondazione may process your personal data to fulfill the obligations with which Fondazione itself must comply.

Prerequisite for the processing: fulfillment of a legal obligation.

The provision of Personal Data for this purpose is mandatory since, without them, Fondazione will be unable to fulfill specific legal obligations.

HOW WE KEEP YOUR PERSONAL DATA SAFE

Fondazione uses all the security measures necessary to improve the protection and maintenance of the security, integrity and accessibility of your Personal Data.

All your personal data are stored on our secure servers (or secure hard copies) or on those of our suppliers or our business partners, and are accessible and usable according to our standards and our security policies (or equivalent standards for our suppliers or business partners).

HOW LONG WE RETAIN YOUR DATA (All to be verified by the customer on the basis of its Retention Policy)

We retain your Personal Data only for the time necessary to achieve the purposes for which they were collected or for any other legitimate related purpose. Therefore, if the Personal Data are processed for two different purposes, we will keep these data until the purpose with the longest term ceases; however, we will no longer process the Personal Data for the purpose whose retention period has ceased.

We limit access to your Personal Data only to those who need to use them for relevant purposes.

The Personal Data that are no longer necessary, or for which there is no longer a legal basis for their conservation, are irreversibly anonymised (and in this way can be stored) or destroyed safely.

Below are the storage times in relation to the various types of data processed:

  1. Management of requests for information: your contact data and other personal data for this purpose may be kept for the time necessary to achieve the purposes for which the data were collected and in any case not later than the next 10 years (to be verified by the customer; the storage time must be proportionate to the purpose).
  2. Login data: your login data will be kept for as long as your account is active.

In any case, for technical reasons, the cessation of treatment and the consequent definitive cancellation or irreversible anonymization of the related personal data will be definitive within thirty days from the terms indicated above.

With particular reference to the legal protection of our rights or in case of requests from the authority, the data processed will be kept for the time necessary to process the request or to pursue the protection of your right.

WHO CAN WE SHARE YOUR PERSONAL DATA WITH

Duly authorized employees, as well as external suppliers, appointed, if necessary, responsible for the treatment, who provide support for the provision of services, including Ca’ Foscari University which provides the platform hosting the Site.

Please contact us (see the “CONTACTS” paragraph) if you wish to be able to view the list of data processors and other subjects to whom we communicate personal data.

CONTACTS

Contact details of Fondazione, controller of the processing of your data, which you can also use for the exercise of your rights as described in the following paragraph, and of the person responsible for the protection of personal data (DPO), are privacy.fcf@unive.it and dpo.fcf@unive.it.

YOUR DATA PROTECTION RIGHTS AND YOUR RIGHT TO ADVANCE COMPLAINTS TO THE SUPERVISORY AUTHORITY

Under the conditions provided by the GDPR, you have the right to ask Fondazione:

  • the access to your Personal Data;
  • the copy of the Data you provided to Fondazione, in a structured format, commonly used and readable by an automatic device and the transmission of such Data to another data controller (portability);
  • the correction of the Data we have;
  • the cancellation of any data for which Fondazione no longer has any legal basis for processing;
  • the limitation of the processing, within the limits set by the legislation for the protection of personal data

Right to object: in addition to the rights listed above, you have the right to object at any time, for reasons related to your particular situation, to the processing of your personal data carried out by the controller for the pursuit of your legitimate interest. Furthermore, you can always object at any time if the Personal Data are processed for marketing purposes.

The exercise of these rights is free of charge and is not subject to formal constraints. In the event that you exercise any of the aforementioned rights, it will be our responsibility to verify that you are entitled to exercise it and we will reply to you, as a rule, within a month.

If you believe that the processing of personal data relating to you is in violation of the provisions of the GDPR, you have the right to lodge a complaint with the Guarantor for the protection of personal data, using the references available on the website www.garanteprivacy.it, or apply to the appropriate courts.